1. EXECUTION
Organiser: Pohjois-Suomen
Messut Ry
Place:
Raksila
Fair Centre/ Ouluhalli Hall, Oulu, Finland
Time: 22-
23 September 2010
Opening hours:
Wednesday 11 a.m. –18 p.m.
Thursday
10 a.m.– 4 p.m.
Entry: free
entrance
2. STAND RENTS AND FEES
The rent of a ready-made stand is 95€ /m². The rent of ready-made
stand includes rent, walls, carpet, an overhead signboard and their installation
and removal. The text located in the overhead signboard is not included
in the price. The rent of outdoor stand is 20€ / m². VAT valid
at a given time will be added to the prices. The stand rent will be payed
by date of expiry. Interest for late payments is 9,5%.
3. ALLOCATION OF STANDS
A contract and a layout, in which the location of the stand, signs and
dimensions are indicated, are sent to the exhibitor. Location requests
made in conjunction with preliminary reservations will be taken into
account when possible when planning the final locations of stands. The
organiser reserves the right to accept or reject the participation of
an exhibitor.
4. REGISTRATION
Registrations must be made using the registration form, telephone, fax
or e-mail. Registrations can be accepted subject to availability of space.
The organised confirms the registration in writing, which is binding
to both parties. The contract form must be signed and returned by the
closing date.
5. CANCELLATION OF RESERVATION
The exhibitor has the right to cancel his participation without extra
cost within 7 days after he has received the contract and layout from
the organiser. Invoices that have fallen due will be charged for later
cancellations.
6. CUSTOMER INVITATION CARDS
The organiser provides the exhibitor with 10 customer invitation cards/m2
or as ordered by the exhibitor. Customer invitation cards are free of
charge. More cards can be ordered from the Fair Information Centre.
7. EXHIBITORS´CARDS AND PARKING TICKETS
Exhibitors’ cards and parking tickets for parking reserved for
exhibitors are delivered from the Fair Information Centre during the
construction period Exhibitors' cards must be kept clearly visible when
in the Fair area.
8. ELECTRICITY
The organiser is responsible for the general lighting of the Hall. Stand
installation work, connection fees and charge for use are paid by exhibitors
against a separate invoice sent after the Fair. Installations are made
by a supplier appointed by the organiser. Fees: Indoor lighting connection
84 €/connection and electric power connection 126 €/connection,
outdoor lightning connection 118€ / connection and electric power
connection 177€ /connection. VAT valid at a given time will be added
to the prices. The use of electricity is included in the prices. Connections
are ordered using the registration form lighting/electric power section
or a separate order form.
9. INTERNET CONNECTION
Broadband connection by WLAN is free of charge. Internet connections can be ordered
by e-mail from info@pohjois-suomenmessut.fi.
10. TELEPHONE
If requested, the exhibitor will be provided with a telephone,
which is connected directly to the telephone network of Oulu. The telephone
can be ordered when returning the registration form. DNA charges the
telephone installation costs, rent and fees for use directly from the
exhibitor in compliance with currently valid fees.
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11. CLEANING
The organiser is responsible for cleaning and waste management of the Fair area
in the evening prior to the opening day and later for the cleaning of passage
ways, common areas and sanitary facilities. The cleaning company appointed
by the organiser will be responsible for cleaning the stands during the Fair.
Cleaning services can be ordered by marking the Cleaning Service item in
the registration form. The cleaning company will agree on the service with
each stand separately.
12. SAFETY
The organiser is responsible for general safety and order in the Fair area. Night
guarding is organised for the entire Fair area on 21- 23 September 2010. The
organiser is not responsible for the possible damage and disappearance of items,
structures, etc. during construction and Fair opening hours.
13. INSURANCES
The organiser’s liability insurance covers damages caused to a third party
by the organiser’s equipment or structures. The exhibitor shall be liable
to take all liability and other insurances (fire, theft, etc.) he deems necessary.
14. FIRE SAFETY
The valid general fire safety instructions must be complied with. Prior permission
by the fire authorities must be obtained for the exhibition or use of equipment
causing a risk of fire. The organiser equips the Fair area with portable fire
extinguishers in addition to the fixed fire plugs in the Hall. Smoking is only
allowed in designated areas.
15. DEMONSTRATIONS
The exhibitors shall agree with the organiser on the demonstrations and audiovisual
or musical presentations played at the stand. The Finnish Composers’ Copyright
Society (Teosto) will charge a fee in compliance with the Finnish Copyright
Act for music and video presentations used in the stand. Demonstrations may
not cause disturbance to neighbouring stands. The Exhibitor must ensure that
he has paid the appropriate Television Fee concerning the televisions used
in the stand.
16. SCHEDULE
Construction of the stands may commence on 21 September at 8 a.m. The stands
must be ready on 22 September at 10 a.m. The Fair will be opened to public
on 22 September at 11 a.m. The disassembly of the Fair may be commenced
on 23 September at 4 p.m. at the earliest. All exhibition material
and structures must be removed from the Fair area by 23 September at 12 midnight.
Service traffic in Fair opening days is allowed at 8 a.m.–10 a.m. and
6 p.m.–8 p.m. Fair Manager’s permission must be obtained for other
traffic.
17. SENDING GOODS TO THE FAIR
The identification details of the receiving stand must be clearly indicated in
all goods sent to the Fair. The sending address is: North Finland Book Fair,
stand name/number, Ouluhalli, Ylioppilaantie 4, 90100 Oulu, FINLAND. Goods
are only delivered on the construction days.
18. GENERAL REGULATIONS
The organiser reserves the right to cancel or postpone the Fair to another time
or location with no compensation for the exhibitors if the Fair cannot be held
in the time stated due to Force Majeure. By signing this Fair Contract, the
exhibitor undertakes to comply with these General Terms of Participation and
any complementing instructions given. Deviation from these conditions without
a prior written consent of the organiser may lead to the closure of the Fair
stand.
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